Why we built it
Dealer workflows were never designed — they were inherited
Most UK dealers still run on a patchwork: Excel stock books, WhatsApp photos, paper invoices in a drawer, and a VAT calculation done by hand at month-end. It works when you sell ten cars a month. It breaks at thirty.
Dealer Ledger was built because the gap between how dealers actually operate and what generic software offers is enormous. Spreadsheets do not know about margin VAT. Accounting packages do not know about recon costs on unit 47. Portal tools do not talk to your accountant.
We set out to build the operating layer that connects stock, deals, VAT, clearing and exports — so dealers stay in control and accountants get evidence, not excuses.
What makes us different
Commercial profit and margin VAT — kept separate
Most tools blur the line between what you made on a car and what you owe HMRC. Dealer Ledger calculates both centrally, displays them distinctly, and exports them for your accountant.
- ✓Every car, cost and document in one workspace
- ✓Clearing cockpit for deposits, PX and lender payouts
- ✓Staff expense lifecycle with approval trail
- ✓Accountant-ready exports with checksums
Who it's for
From independents to dealer groups
One operating model that scales — without losing the discipline that keeps your numbers honest.
Independent dealers
Getting off spreadsheets with a disciplined stock book, clear profit per car, and exports your accountant can actually use.
Growing dealership teams
Staff roles, expense claims, clearing balances and deal handover — without losing visibility as volume increases.
Dealer groups
Standardising operations across sites with group onboarding, migration support and a path to multi-branch reporting.
Accountants supporting dealers
Read-only access, structured exports and VAT basis separation — so year-end is faster and auditable.
Real life
How dealers use it every day
Not a demo. Not a pitch deck. The actual workflow from stock check to accountant handoff.
Morning
Stock check
Open the workspace. See every unit, its costs, documents and status. MOT reminders flagged. No hunting through folders.
Deal day
Mark sold
Record the sale with finance, PX and deposits. Deal gross, commercial profit and margin VAT calculated instantly — not in a spreadsheet cell.
Month-end
Export & hand off
Run the export hub. Download accountant packs with checksums. Invite read-only access. Your accountant gets structured data, not a phone call.
Accountants
Why finance teams trust Dealer Ledger
Structured exports, VAT basis separation, read-only access and document evidence — so year-end is faster and auditable. Dealer Ledger is not tax advice.
Direction
Where the product is heading
We ship live capabilities first and label everything else honestly. Here is what is on the path.
- Unified lead inbox and CRM workflow
- Recon command centre with ready-to-retail scoring
- Multi-branch stock, users and group reporting
- OCR document parsing and AI-assisted retail media
- HMRC MTD VAT submission path
- HPI / CAP checks in-flow
See why dealers switch
30-day free trial on Core and Pro. A card is required to start — you won't be charged until the trial ends, and you can cancel anytime.